Scheduling and open shifts
The problem: Shifts are split across texts, calls, and spreadsheets. Open shifts take too long to fill.
What you get: Build the schedule in the web app and post open shifts. Caregivers use the mobile app.
home_health
Small US home care agencies
Run your home care agency from one workspace.
Schedule caregivers, verify every visit at the client home, and keep intake, documents, and reports in one place.
- Web app for the office
- Mobile app for the field
- Built-in EVV
- Chronix AI
- REST API
How it helps
Where the day breaks down, and what replaces it.
Each problem below is paired with the part of CareChronix that handles it.
Geofenced EVV and clock-in
The problem: A paper timesheet does not show that the caregiver was at the client home.
What you get: Built-in EVV: geofenced clock-in and clock-out, saved with every shift. Caregivers clock in at the client address and clock out before leaving.
EVV requirements vary by state; confirm your state's requirements.
Mileage tracking
The problem: Mileage sits on separate sheets and is easy to lose.
What you get: Track mileage on its own or together with a shift, in the web app and the mobile app.
Caregiver onboarding and credentials
The problem: Hiring packets and expiring credentials live in email and folders.
What you get: Onboard caregivers in the platform. Store documents and credentials, and track expiry.
Client intake and assessments
The problem: Intake is a paper packet, and some clients need help to finish it.
What you get: Administrators can help clients complete intake. Use customizable assessments and templates, then collect a digital signature.
Forms and documents
The problem: Applications, contracts, and uploads move through email.
What you get: Send custom forms and applications to employees, applicants, or clients. Collect digital signatures, contracts, and document uploads.
Visit notes and incident reports
The problem: Notes and incident reports are hard to find after the visit.
What you get: Save visit notes, incident reports, and tasks with the visit.
Audit trail
The problem: When a visit changes, you cannot see who changed it.
What you get: Each visit stores the service type, client, caregiver, date, location, and start and end time. All changes are in an audit trail.
Role-based access
The problem: Office staff, caregivers, and families should not all see the same records.
What you get: Set access for admin, manager or supervisor, caregiver, and client or family when you enable it. Add other configured roles.
Payroll and billing-ready reports
The problem: Payroll and billing start from scattered timesheets.
What you get: Payroll and external-system integration depends on your configuration. Itemized reports are ready for your billing process.
Reports
The problem: Client, staff, shift, and mileage numbers are rebuilt by hand.
What you get: Run reports for clients, employees, shifts, mileage, documentation, and tasks.
Branded workspace
The problem: The tools do not look or flow like your agency.
What you get: Use your logo, colors, forms, and workflows. Each company workspace stays separate.
Web and mobile
The problem: The office and the field do not share one record.
What you get: The office uses the web app. Caregivers use the mobile app. A REST API is available.
Before and after
Scattered tools become one workspace.
Before
- Scheduling
- Spreadsheets
- Paper forms
- Mileage sheets
- Separate documents
After
One platform
Scheduling, open shifts, visits, mileage, documents, and reports in one workspace.
- Scheduling and open shifts
- Geofenced EVV and clock-in
- Mileage tracking
- Caregiver onboarding and credentials
- Client intake and assessments
- Forms and documents
Visit verification
Built-in EVV
Caregivers clock in at the client address and clock out before leaving. Every visit is time-stamped, location-verified, and saved with the shift.
Built-in EVV: geofenced clock-in and clock-out, saved with every shift.
EVV requirements vary by state; confirm your state's requirements.
EVV accepted in:
State acceptance details available on request.
- Clock in at the client address
- Clock out before leaving
- Time-stamped and location-verified
- Saved with the shift, changes in the audit trail
Chronix AI
Ask your records a question. Get an answer.
Chronix AI is built into CareChronix. Admins ask in plain words, and it answers from the company's own records. Open it from the Chronix AI button in the web app or the Assistant button in the mobile app.
You stay in control. When Chronix AI drafts a task or a shift, nothing is created until you press Approve.
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Search any record
Clients, workers, visits, service notes, incidents, credentials, mileage, and tasks.
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Draft tasks and shifts
Describe the task or shift. Review the draft, then approve it.
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Expiring credentials
Employees with credentials expiring in the next 30 days.
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Missed visits and missing notes
Clients with missed visits, and visits missing service notes.
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Incomplete training
Employees who have not completed required training.
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Help with notes
Workers can fix grammar, summarize notes and incident reports, and spot missing details in their own documentation.
Pricing
Simple monthly pricing.
Monthly price follows the number of active clients. Plans start at $150/month.
Starter
$150
per month
1-25 active clients
Covers 25 active clients
Pro
$300
per month
26-50 active clients
Covers 50 active clients
Scale
$600
per month
51-100 active clients
Covers 100 active clients
Enterprise
$7 per active client, pay as you go
101+ active clients
- Only active clients count. Inactive, discharged, and archived clients are free.
- Caregivers and office users are unlimited.
- EVV and mileage tracking are included in every plan.
- A client above a plan's covered number costs $7.
- The lowest eligible price is applied automatically.
Price for your active clients
Security and privacy
Account and operational data is protected in transit and at rest.
FAQ
Questions
What does the office use, and what do caregivers use?
The office uses the web app. Caregivers use the mobile app. A REST API is available.
How does clock-in work?
Built-in EVV: geofenced clock-in and clock-out, saved with every shift. Caregivers clock in at the client address and clock out before leaving. EVV requirements vary by state; confirm your state's requirements.
What is saved on a visit?
Service type, client, caregiver, date, location, and start and end time. Changes are kept in an audit trail.
Can we track mileage without a shift?
Yes. Mileage tracking works on its own or together with a shift, in the web app and the mobile app.
Who can sign in?
Admin, manager or supervisor, caregiver, and client or family when you enable that access. You can add other configured roles.
How do payroll and billing reports work?
Payroll and external-system integration depends on your configuration. You can run itemized reports for billing.
Can an administrator help a client finish intake?
Yes. Administrators can help clients complete intake. Assessments and templates are customizable.
See it with your team.
Fifteen minutes. We will walk through scheduling, clock-in, and the records you keep today.
Book a 15-minute demo
Tell us about the agency. We will email you to set the time.
- A walkthrough of scheduling and clock-in
- Your forms, intake, and reports
- Pricing for your number of active clients