Scheduling and open shifts
The problem: Visits and open shifts are tracked in more than one place.
What you get: Build the schedule in the web app and post open shifts. Staff use the mobile app.
medical_services
Healthcare teams
Schedule staff, verify every visit, keep the record.
Schedule healthcare staff, record each visit at the location, and keep notes, credentials, and documents together.
- Web app for the office
- Mobile app for the field
- Built-in EVV
- Chronix AI
- REST API
How it helps
Where the day breaks down, and what replaces it.
Each problem below is paired with the part of CareChronix that handles it.
Home-based clock-in
The problem: For home-based care, a timesheet does not show that staff were at the address.
What you get: Built-in EVV: geofenced clock-in and clock-out, saved with every shift.
EVV requirements vary by state; confirm your state's requirements.
Mileage
The problem: Travel between visits is written up after the fact.
What you get: Track mileage on its own or together with a shift, in the web app and the mobile app.
Credentials and expiry
The problem: Licenses and documents expire without a single list.
What you get: Onboard staff, store documents and credentials, and track expiry.
Intake, assessments, and signatures
The problem: Intake packets and consent forms are still on paper.
What you get: Administrators can help clients complete intake. Use customizable assessments and templates, digital signatures, and document uploads.
Notes, incidents, and the audit trail
The problem: Visit notes and incident reports are hard to trace later.
What you get: Save visit notes, incident reports, and tasks with the visit. Each visit stores the service type, client, staff member, date, location, and start and end time. Changes stay in an audit trail.
Access, reports, and workspaces
The problem: Staff, managers, and families need different access, and reports are rebuilt by hand.
What you get: Use admin, manager, staff, and client or family access when you enable it. Run reports for clients, employees, shifts, mileage, documentation, and tasks. Company workspaces stay separate. Payroll integration depends on your configuration.
Before and after
Scattered tools become one workspace.
Before
- Whiteboards
- Spreadsheets
- Paper forms
- Mileage sheets
- Separate documents
After
One platform
Schedules, home-based visits, mileage, documents, and reports in one workspace.
- Scheduling and open shifts
- Home-based clock-in
- Mileage
- Credentials and expiry
- Intake, assessments, and signatures
- Notes, incidents, and the audit trail
Visit verification
Built-in EVV
For home-based visits, staff clock in at the client address and clock out before leaving. Every visit is time-stamped, location-verified, and saved with the shift.
Built-in EVV: geofenced clock-in and clock-out, saved with every shift.
EVV requirements vary by state; confirm your state's requirements.
EVV accepted in:
State acceptance details available on request.
- Clock in at the client address
- Clock out before leaving
- Time-stamped and location-verified
- Saved with the shift, changes in the audit trail
Chronix AI
Ask your records a question. Get an answer.
Chronix AI is built into CareChronix. Admins ask in plain words, and it answers from the company's own records. Open it from the Chronix AI button in the web app or the Assistant button in the mobile app.
You stay in control. When Chronix AI drafts a task or a shift, nothing is created until you press Approve.
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Search any record
Clients, workers, visits, service notes, incidents, credentials, mileage, and tasks.
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Draft tasks and shifts
Describe the task or shift. Review the draft, then approve it.
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Expiring credentials
Employees with credentials expiring in the next 30 days.
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Missed visits and missing notes
Clients with missed visits, and visits missing service notes.
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Incomplete training
Employees who have not completed required training.
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Help with notes
Workers can fix grammar, summarize notes and incident reports, and spot missing details in their own documentation.
Pricing
Simple monthly pricing.
Plans start at $150/month. Final pricing depends on your team and requirements.
Security and privacy
Account and operational data is protected in transit and at rest.
FAQ
Questions
Does healthcare scheduling include EVV?
For home-based visits, yes. Built-in EVV: geofenced clock-in and clock-out, saved with every shift. EVV requirements vary by state; confirm your state's requirements.
What is saved on a visit?
Service type, client, staff member, date, location, and start and end time. Changes are in an audit trail.
Can families have access?
Yes, when you enable client or family access. Other roles can be configured.
How do billing reports work?
You can run itemized reports for billing. Payroll and external-system integration depends on your configuration.
What do staff use in the field?
The mobile app. The office uses the web app. A REST API is available.
See it with your team.
Fifteen minutes. We will walk through scheduling, clock-in, and the records you keep today.