Sessions and open shifts
The problem: Instructor coverage is planned in spreadsheets and email.
What you get: Schedule shifts and post open shifts in the web app. Instructors use the mobile app.
school
Education
Schedule instructors. Keep student records in order.
Schedule sessions, record time on site, and keep student forms and documents in one workspace.
- Web app for the office
- Mobile app for the field
- Geofenced clock-in
- Chronix AI
- REST API
How it helps
Where the day breaks down, and what replaces it.
Each problem below is paired with the part of CareChronix that handles it.
Clock-in on site
The problem: You cannot see that an instructor was at the campus or training site.
What you get: Geofenced clock-in and clock-out is saved with the shift. Instructors clock in at the location and clock out before leaving.
Instructor credentials
The problem: Credentials and expiry dates sit in a separate file.
What you get: Onboard instructors, store documents and credentials, and track expiry.
Student intake and forms
The problem: Enrollment forms and signatures are collected on paper.
What you get: Administrators can help students complete intake. Use customizable assessments and templates, digital signatures, and document uploads.
Session notes and incidents
The problem: Session notes and incident reports are hard to find later.
What you get: Save notes, incident reports, and tasks with the shift. The record stores the type of work, student, instructor, date, location, and start and end time. Changes stay in an audit trail.
Access and reports
The problem: Office staff and instructors should not share one login.
What you get: Set admin, manager, instructor, and client or family access when you enable it. Run reports for clients, employees, shifts, mileage, documentation, and tasks.
Before and after
Scattered tools become one workspace.
Before
- Rosters on paper
- Spreadsheets
- Paper forms
- Mileage sheets
- Separate documents
After
One platform
Sessions, shifts, clock-in, student documents, and reports in one workspace.
- Sessions and open shifts
- Clock-in on site
- Instructor credentials
- Student intake and forms
- Session notes and incidents
- Access and reports
Chronix AI
Ask your records a question. Get an answer.
Chronix AI is built into CareChronix. Admins ask in plain words, and it answers from the company's own records. Open it from the Chronix AI button in the web app or the Assistant button in the mobile app.
You stay in control. When Chronix AI drafts a task or a shift, nothing is created until you press Approve.
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Search any record
Clients, workers, visits, service notes, incidents, credentials, mileage, and tasks.
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Draft tasks and shifts
Describe the task or shift. Review the draft, then approve it.
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Expiring credentials
Employees with credentials expiring in the next 30 days.
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Missed visits and missing notes
Clients with missed visits, and visits missing service notes.
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Incomplete training
Employees who have not completed required training.
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Help with notes
Workers can fix grammar, summarize notes and incident reports, and spot missing details in their own documentation.
Pricing
Simple monthly pricing.
Plans start at $150/month. Final pricing depends on your team and requirements.
Security and privacy
Account and operational data is protected in transit and at rest.
FAQ
Questions
Can we schedule instructors across sites?
Yes. Use shifts and open shifts. Each company workspace stays separate.
How do instructors clock in?
They use the mobile app. Geofenced clock-in and clock-out is saved with the shift.
Can a parent or student have access?
Client or family access is available when you enable it.
Can we send our own forms?
Yes. Send custom forms and applications to employees, applicants, or clients, and collect digital signatures.
Do you track mileage for staff who travel?
Yes. Mileage works on its own or with a shift, on the web and in the mobile app.
See it with your team.
Fifteen minutes. We will walk through scheduling, clock-in, and the records you keep today.